Once someone clarifies something for you, you must appreciate their effort. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. We encounter numerous questionsin our everyday life. Be polite in the choice of your words, tone, and body language. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Using this phrase, you can include all the instructions youve been given and make sure they are correct. When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. Now, lets see some English expressions that you can use to respond to someones clarification. Write emails and messages faster across Google Chrome. Otherwise, you may not do it properly what you are instructed for. A tendency to avoid asking too many questions leads many people to avoid asking for clarification altogether because of a fear of being perceived as disruptive. Thanks for the effort you made to explain it again. Lets explore the three tenants of how to ask for clarification politely. May I ask you to explain your observation about the new design further? Always keep in mind that the other person is not bound to clarify things again for you. Make sure that you actually need clarification. Here are some examples: What would you like to see as the final deliverable? I beg your pardon. Patient: Thanks, doctor. Scenario #1: When one person is dominating the conversation. Youd like to ask for clarification, but youre not sure how in a polite way. Here are some useful expressions to ask someone to clarify their position or opinion. Dont cross the line. Write a clear subject line, or respond directly to the email you wish to clarify. Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. If that's the case, this job offer clarification email sample is for you. writing effective letters Public World. Mr. Khan is also a passionate writer working on his first book, "Learn English at Ease. Now, well learn some useful expressions to ask someone to clarify instructions. Would/Could you please repeat what you said about the issue? How to ask for help via email Use a clear, direct subject line. There are a few simple steps to follow when youre looking for further explanation. Would you please repeat what you said about our new project? In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. Amid the four types of questions commonly asked, clarification questions are probably the most understandable and justifiable in any circumstance. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. You can edit and adapt these as required to get the necessary information. WebDepends on the clarification. It also makes it easier for the recipient to go through them line-by-line and answer them. This article will introduce you to some pointers on how to request clarification via email. Avoid Writing, grammar, and communication tips for your inbox. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Asking somebody to clarify something implies that you understand the broad strokes but want more detail about a particular topic. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a You see! When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). The difference between just to clarify and just for clarification is fairly small. Do you mind if I ask you to mention his name again? Doctor: You should take this medicine once a day. A Guide to Using Plain Language in Writing. Further, using the conditional mood also indicates that you are not directing the conversation. We hope that our clarification email guide provides some simple guidelines to follow. Well! Put the question in the first or second sentence. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, Can you rephrase the instructions, please? The clarification email format should be no surprise if you're already used to writing professional messages. After the person clarifies themselves, you can let them know that you now understand and are thankful. Ask a question. Well! The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Youre a busy person, so here is a template you can use right away. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Reframing your request into "for the greater good" makes it much more digestible to follow up with. May I request further clarification of instruction number 5? I couldnt follow what you said about it. Clarity is the key to effective communication. Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. For your information, a pamphlet will be provided detailing the new workflow system. Other opinions. Be clear about your current understanding. Remember that no matter in which context you are, politeness is the key to a good conversation. So what can you say instead? Closed Question: Was this experience what you expected? Webcrazyyy how u come into my mentions accusing me of shit continue to rant abt me on ur page and when i politely ask for clarification u block me didnt even need to interact w me if i piss u off that much. "That sounds really good. You can contact me on (insert details). Could/Would you please put it differently so that it becomes easy for me to understand? Thank you! Let me know if you need any further clarification or assistance. Remember, technical skills get you hired, but soft skills get you promoted. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. For example, something like: Write an email to my boss asking for a day off of work. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. Dont make it sound bad. Sorry if I was unclear. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. We've outlined the process to create clarification emails. No one likes to say those words for fear of sounding slow on the uptake. You might say: Nows not the time to use the command form of any verb; dont say things like Say it again, slower! or You need to give us more examples! Those are clear indications that you are not being polite. A reference has been provided on how to professionally use for your information. Could you please vs Would you please? Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. Please repeat it for me to understand it clearly. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Sorry to interrupt, but would you be more specific about what you seek permission for? Furthermore, he has teaching experience from Aarhus University. Be non-accusatory. In formulating an answer, you may find they did provide enough details. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. Then refer to a specific aspect: Could you please explain once again why A is so important for B?. The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. The most common cause for a phone not starting is that the battery is dead. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" If you "break something down," you separate it into its parts. "As per your request. However, if you dont understand them, you should ask them to clarify. *this is very polite) Can you explain what you mean? The customer will ask you questions, and you will provide polite responses Q: My phone won't start. I appreciate your time and your help in clarifying this question. In your salutation, use the name that the person emailing you signed off with in their message, or whatever name they used when they introduced themselves if you've already met in person. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. Therefore, Both are fine options, but if we're being pedantic, they mean slightly different things. Learn more about us here. Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? Invest in your future by investing time and effort to improve your communication skills. Closed Question: So, you felt Bobs approach was too disruptive? So, you must request them to do this favor for you. These samples tackle many common reasons you may need clarification. Read and listen to these possible responses. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. It would be best if you took it in the morning before the meal. If we take a look at the following example: You are a friendly support person. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for Learn how to write request emails that get results with our in-depth guide. Would you mind telling me the whole formula in detail? Can/Could/Would you give me an example, please? Asking for clarification email to boss sample Thanks for clearly letting me know your opinion; I value whatever you suggest. You can set things straight with this email clarifying the dates if that happens. Sorry I couldnt follow you earlier. Youve explained the situation and asked for clarification so that you can solve a problem. Bullet points are the most effective way of listing out your questions. Would you please tell me your thoughts about the issue again? You can use this any time further clarification is needed. For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. *Its better to use Past, not Present. Have you just said you will go to Coxs Bazar next week? [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. Do I need a thermal expansion tank if I already have a pressure tank? He has six years of experience in professional communication with clients, executives, and colleagues. In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. Here, Ill share some ways to ask for clarification on someones suggestions in English. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English In doing so, you will be perceived as non-accusatory and therefore, not threatening. ?" Could you rephrase what you just said to me about the problem? Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Still, you may feel like youre being rude if you ask for clarification on the schedule, format, and personal perceptions of those in attendance. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. It only takes a minute to sign up. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Then, if youre still not clear on something, its time to write an email to ask for clarification. Before accepting, you may want clarification about the terms and conditions or the salary. You should ask for an apology first, as you already have missed what the person said earlier. * Could you please be more specific? If someone is kind enough to provide the answers you need when you need them, it's polite to say thank you. Asking for clarification or something else is fast using artificial intelligence. WebA listener can ask for clarification when they cannot make sense of the speaker's responses. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers.

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